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2 0 1 2 a n n u a l r e p o r t
3.6. Operations
3.6.1. Financial management
In the area of financial management, the EBA
implemented a number of improvements to
ensure better management and control of fi-
nancial resources, e.g. ABAC assets for man-
aging all its fixed assets or simplified work-
flows to increase efficiency of a number of
internal processes. The quality of the work in
the financial management area was also con-
firmed by audits performed in 2012.
The budget execution (total funds committed/
total budget) in 2012 was 89 %, which represents
an increase of 18 percentage points compared to
the year 2011. See the annex for more informa-
tion on the 2012 budget execution and outturn.
The EBA has adopted the Internal Control
Standards for Effective Management, which is
the set of management principles intended to
provide reasonable assurance regarding the
achievement of the EBA’s objectives. The EBA
is fully committed to continuously improve in-
ternal controls to ensure that –
operational activities are effective and effi-
legal and regulatory requirements are met;
financial and other management reporting
is reliable;
assets and information are safeguarded.
3.6.2. Human resources
Throughout 2012, recruitment and related ad-
ministration have remained the main priorities
of the work in the area of human resources.
In the course of 2012, the EBA recruited
28 temporary agents, six contract agents and
nine seconded national experts, bringing the
total staff number to 94 by the end of the year.
The EBA staff members are geographically
diverse and come from 20 countries of the
­European Union. Of the total number of the
EBA staff 44 % are women and 56 % are men.
In 2012, the EBA received 1 689 applications
for all types of positions which represents a
significant increase of 64 % compared to the
previous year, showing a high interest of the
public in positions at the EBA.
Significant progress has been achieved in
adopting HR implementing rules to the Staff
Regulations in cooperation with the European
Commission, EIOPA and ESMA.
3.6.3. Procurement
In 2012, EBA launched 19 procurement pro-
cedures. The total maximum value forecast
for the contracts signed in 2012 is in excess
of EUR 20 million. During the year the main
­fo­cus of the procurement has been to continue
to develop, improve and support the internal in-
frastructure of the organisation. The main pro-
curements launched during the year were the
procedures for IT infrastructure (i.e. managed
data centre capacity, IT network storage and
server capacity, remote access solution, project
support services, etc.), legal services related
to the extension of the lease contract for the
premises, supply of interim staff for IT and gen-
eral administration, consultancy services for
banking stress tests, IT hardware, SAS software
licences and services, travel ser­vices, catering
services and website hosting and maintenance.
One important component of the procurement
strategy is to make use of any ­European Com-
mission (EC) framework contracts which the
EBA may be eligible to join in its capacity as an
agency of the EU. By participating in EC frame-
work contracts for widely used and general
purpose goods and services the EBA is able to
take advantage of the purchasing power, ex-
perience and technical expertise of the EC as
well as minimise the number of procurements
it has to undertake itself. During 2012 the EBA
participated in a number of EC procurement
procedures in the area of IT, e.g. Oracle soft-
ware and services, audio and web conferencing
services, ICT training, printers and related sup-
plies. In addition to joint procurement with the
European Commission, the EBA collaborated
with the European Insurance and Occupational
Pensions Authority (EIOPA) in Frankfurt and the
European Medicines Agency (EMA) in London.
For example, the EIOPA was invited to partici-
pate in the EBA’s procurement procedures for
IT infrastructure and interim staff. The EMA in-
vited the EBA to participate in its procurement
procedure for language and soft-skills training.
Such procurement delivers greater efficiency
and economy than if the organisation carries
out the procurement alone. During 2012, EBA
procurement staff provided a number of train-
ing sessions in-house. The main purpose of the
training was to develop the procurement cap­
acity of individual EBA staff members.